ARCUS® SIM is a central platform for collecting, storing and managing supplier data, that helps reduce the risk to brand and ensure supplier compliance.
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ARCUS® has been designed and evolved by working with organisations in the utilities sector. This has helped us to address some of the major pain points professionals face across multiple departments, including procurement, sustainability, supply chain and technical.
ARCUS® is used in some of the largest organisations in the world, such as Sodexo, Haymarket, Whitbread, Pizza Hut, Drax, Costa and Morrisons and can be integrated into internal systems as required. The 360° overview provided by the comprehensive dashboard delivers proven reassurance of reliability and ease of use for C-Suite professionals.
- Fully-audited system demonstrating actions taken to mitigate risk.
- Deployed in over 25 countries and in multiple languages.
- Central repository accessible from anywhere.
- Trade Interchange holds an ISO 27001 accredited Information Security Management System.
- Our licence model is for one licence per customer. This enables collaboration across multiple departments including procurement, technical, finance, legal and supply chain without incurring any additional charges.
- ARCUS® features automation, artificial intelligence and machine learning, reducing manual tasks and freeing up time .
Confidence in supplier management for C-Suite professionals in utilities
ARCUS® supplier management software, hosted in the cloud by Trade Interchange, has been proven to work in the utility sector, and delivers supply base confidence for the companies such as Drax and SSE through a streamlined solution.
All information within the system is auditable, allowing users to confidently demonstrate to internal and external stakeholders, such as auditors, the steps that have been taken when carrying out comprehensive checks on suppliers. This includes any corrective actions that have been taken to mitigate the associated risks.
Countries and Language Deployment
Our systems are deployed in over 25 countries across four continents made up of single contracts as well as regional and global contracts. ARCUS® is currently available in multiple languages including English, French, German, Dutch, Italian, Polish, Portuguese, Spanish, Norwegian and simplified Chinese. We are happy to discuss additional languages as required. This demonstrates our flexibility and scalability with regards to our supplier management software.
Central Repository for Supplier Information
The Software as a Service proprietary platform enables professionals in multiple departments to collect, evaluate and manage information from their direct suppliers. All the information is stored in the central database which enables all stakeholders and relevant professionals to access the data at any time (based on company-driven access levels) and removes silos of information.
Our ISO 27001 accredited Information Security Management System ensures that all elements relating to Data Security, Availability and Integrity are covered, especially in relation to our customers’ data and the services we provide.
The system is audited by SGS, a UKAS accredited auditor. We have held the ISO 27001 accreditation since 2013. The scope of our ISO 27001 compliant Information Security Management System includes our Agile development methodologies. This includes version control, testing, risk assessments and peer review in line with strict coding standards. Trade Interchange and our hosting partner both operate within GDPR framework, and the ARCUS® platform is GDPR compliant.
Our licence model is for one licence per customer. This enables unlimited numbers of employees to log in and access the system without incurring any additional charges. This authorisation can be extended to third party organisations working on your behalf following approval from the appropriate stakeholder.
The amount of information which can be viewed, edited, and downloaded can be determined by profiles which are created; typically, based on team or job role but profiles can be configured to match a company’s requirements.
We allow the number of concurrent users to 50. This means that 50 people within a company or third party organisations working on behalf of the company that have been granted user profiles can be logged into the system at the same time.
Suppliers are not included in the concurrent user restrictions; therefore, all suppliers can be logged into the system at the same time without any restrictions.
Automation and Artificial Intelligence
Reminders can be set against every document uploaded, meaning site-specific expiry dates for certifications will automatically be requested, in addition to company-level information. This ensures that each company and approved site remains compliant and that the relevant departments can take action to manage and maintain information efficiently.
Electronically map your approval process to match best practice or internal purchasing processes with configurable alerts and emails notifying of key terms, milestones, critical task dates and events. Bi-directional and auto-escalation workflows can be configured to reduce the time spent waiting for approvals and to highlight bottlenecks in the system.
Using artificial intelligence, ARCUS® can scan key documentation as it is uploaded by suppliers, verifying that the right certificate has been submitted and that the dates and values are valid.
The ARCUS® platform includes eight individual modules that can be implemented standalone, in any combination or in any order that can be categorised into three separate families; ARCUS® Source, ARCUS® Supply and ARCUS® Product.
The ARCUS® Source family gives procurement professionals confidence in supplier selection, negotiation and the management of all their strategic sourcing projects.
ARCUS® Source ensures all goods are sourced from suppliers who have proven they can meet a company’s needs while also achieving the best market value for goods and having a full overview of current and future procurement projects.
The ARCUS® Supply family enables collaboration between multiple departments, confirming supplier compliance with government legislation, industry standards and company policies while also helping to manage all supplier and contract information as well as evaluating supplier performance.
ARCUS® Supply manages the lifecycle of all suppliers and the collection and verification of their information and documents, streamlining activities such as supplier on-boarding, contract, rebate, and performance management.
The ARCUS® Product family enables stakeholders to manage and efficiently collect and maintain critical product information.
ARCUS® Product allows suppliers to enter and upload product data enabling users to easily validate and approve products using custom workflows. This information is effortlessly shared between departments and is used as the central database for product specifications and during all stages of new product development.
ARCUS® SCM centralises contract data, standardises processes and automates tasks to improve the efficiency of managing, approving and renewing contracts.
ARCUS® SSM maps the various stages of your current or planned strategic purchasing processes, improving efficiency, increasing visibility, reducing bottlenecks and ensuring best practice.
ARCUS® eRFX is an online tendering tool used to pre-qualify current or potential suppliers, ensuring selected suppliers are qualified and able to deliver the necessary products or services.
ARCUS® PIM automates the process for collecting detailed information about supplier products, while providing a shared view and process for all departments. This ensures product data is accurate and approved by all relevant stakeholders.
Take a look at these resources to find out how ARCUS® supplier management software has helped C-Suite professionals in the utilities industry.
"Thanks to ARCUS® eAUC, our procurement team has adopted reverse eAuctions across a range of categories. By incorporating eAuctions as part of our category management toolkit, this has resulted in Drax realising cost savings over and above traditional procurement methods, while reducing the time we spend negotiating with suppliers. The eAuction tool from Trade Interchange is a low-cost solution to leverage spend across common categories of spend across Drax.”Matthew Walker MCIPS, Supplier Relationship Manager – Turbines & Major Projects, Drax Power
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Drax Power, who runs Europe’s biggest biomass-fuelled power station, used to manage their supplier service and product auctions using a combination of spreadsheets and paper-based systems.
This meant that auctions were not configured in a standardised format and information was difficult to locate, leading to inefficiencies within the procurement department.
They now run eAuction events using ARCUS® eAUC, a cloud-based module that encourages competitive online negotiations, leading to reduced procurement costs and improved visibility throughout the negotiation process.
Thanks to the cloud-based nature of ARCUS® eAUC, Drax Power now has the capacity to negotiate with more suppliers on a global scale and on a real-time basis.